About the role
We are seeking a highly detail-oriented and proactive Executive Assistant to support PT Electrical Services' daily administrative and operational tasks. The ideal candidate will be responsible for managing appointments, handling documentation, and facilitating seamless communication within the team to address operational inefficiencies, including a key 40% gap in our internal workflows. By improving communication, you'll ensure the smooth coordination of tasks, helping bridge this gap and optimize our operations.
Key responsibilities
- Calendar & Appointment Management: Schedule and coordinate meetings, job site visits, and client appointments to ensure that all deadlines are met without delay.
- Phone & Email Handling: Answer calls, respond to inquiries, and assist with client communication, ensuring timely and professional responses that keep operations moving smoothly.
- Documentation & Record Keeping: Organize invoices, reports, and other essential business documents to support streamlined access and reduce operational inefficiencies.
- Internal Communication: Serve as a key liaison between departments to facilitate smooth communication and identify areas where the 40% operations gap can be reduced. Proactively address bottlenecks, improve team collaboration, and enhance the flow of information across the business.
Required qualifications
- Previous experience as an administrative or executive assistant, with a proven track record in improving operations.
- Strong organizational and time-management skills to handle multiple tasks without compromising quality.
- Excellent verbal and written communication abilities, with a focus on clarity and reducing misunderstandings in team interactions.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and scheduling tools, with the ability to adapt to new software as needed.
- Ability to multitask and prioritize tasks efficiently, addressing urgent matters and helping resolve the operational gap.
- Experience in the electrical industry is a plus, as it will help understand the nuances of our operations.
Interested in this role?Apply now